Winner Admin & Prize Fulfillment
Announcing winners is just the beginning — verifying, documenting, and fulfilling prizes is where it gets complex. Votigo takes that off your plate.
Random Winner Selection & Drawing Audits
Fair and transparent winner selection is the foundation of any successful promotion. Our certified random drawing process ensures complete impartiality and legal compliance.
Certified Random Number Generation
Industry-standard algorithms for truly random selection
Complete Audit Trails
Detailed documentation of every drawing for legal protection
Independent Verification
Third-party oversight when required by regulations
Multi-Tier Winner Selection
Grand prizes, runner-ups, and alternate winners managed seamlessly
Every drawing is documented and archived to protect your brand from disputes or challenges.
Affidavits of Eligibility & Release Forms
Before any prize is awarded, winners must complete legal documentation verifying their eligibility and releasing your brand from liability. We manage this entire process professionally and efficiently.
We Handle:
Affidavit of Eligibility completion and verification
Liability Release documentation
Publicity Rights Release for marketing use
Deadline tracking and follow-up communications
Secure document storage and retrieval
If a winner fails to respond or complete required documentation, we immediately move to alternate winner selection to keep your promotion on schedule.
W-9 IRS Tax Form Collection & 1099 Issuance
When prize values exceed $600, IRS regulations require winners to provide tax information and brands to issue 1099 forms. This can be time-consuming and confusing — but we make it seamless.
W-9 Form Collection
Secure digital collection and verification of tax identification information
Prize Value Calculation
Accurate fair market value assessment for tax reporting
1099 Form Preparation & Filing
Complete preparation and timely submission to IRS and winners
Winner Tax Support
Answer winner questions and provide clear documentation
Important: All tax documentation is handled in strict compliance with IRS regulations and data privacy laws.
Background Checks & Minor Winner Consent
Some promotions require additional verification steps to ensure winner eligibility and protect your brand. We handle these sensitive processes with discretion and expertise.
Background Checks
Criminal record and identity verification when required by promotion rules
Identity Verification
Confirm winners are who they claim to be with secure validation
Minor Winner Support
Parental consent documentation and guardian coordination
Legal Compliance
Ensure all verification meets federal and state requirements
Whether it's a high-value prize requiring background checks or a minor winner needing parental approval, we navigate these requirements with professionalism and care.
Disqualification Handling & Alternate Winner Selection
Not every selected winner will qualify. Non-response, ineligibility, or failure to complete required documentation are common issues. We handle these situations smoothly to keep your promotion on track.
Winner Contact & Deadline Management
Multiple contact attempts with clear deadlines for response
Eligibility Verification
Thorough review of all eligibility criteria and documentation
Documented Disqualification Process
Complete records of disqualification reasons for legal protection
Immediate Alternate Selection
Seamless transition to backup winners without delay
Brand Communication Support
Professional messaging and timeline updates throughout
Our efficient process ensures prizes are awarded on schedule, even when primary winners don't qualify.
Seamless Prize Fulfillment From Start to Finish
After the winners are selected, the last thing you want is fulfillment headaches. Votigo delivers a seamless, fully-managed prize fulfillment process that's timely, accurate, and on brand.
Physical Products
Merchandise, electronics, apparel, and branded items delivered with care
- Inventory management
- Custom packaging
- Quality control
Digital Prizes
Instant delivery of digital rewards and virtual prizes
- Gift cards & e-codes
- Discount codes
- NFTs & digital assets
Cash Prizes
Secure cash disbursement with complete tax compliance
- Check or wire transfer
- 1099 form issuance
- Payment tracking
International Shipping
Global fulfillment with customs and compliance expertise
Worldwide shipping to 190+ countries
Customs documentation and duties management
Import/export compliance for restricted items
Customer Service
Dedicated support for winners throughout fulfillment
Winner communication and updates
Real-time tracking and delivery confirmation
Issue resolution and replacement handling
Our Prize Fulfillment Process
From one prize to one thousand, we'll get it done — on time and above expectations.
Prize Procurement
Source, purchase, and verify all prize items meet specifications
Winner Coordination
Collect shipping addresses and delivery preferences from winners
Packaging & Branding
Custom branded packaging that creates a memorable unboxing experience
Shipping & Tracking
Reliable carriers with full tracking and delivery confirmation
Delivery Confirmation
Winner satisfaction verification and issue resolution if needed
Proven Excellence in Prize Fulfillment
Nearly two decades of experience delivering exceptional results for brands worldwide
Ready to Streamline Your Winner Administration?
Let Votigo handle the complex details of winner verification, documentation, and prize fulfillment. Focus on your marketing while we protect your brand and delight your winners.
Trusted by Fortune 500 brands for nearly 20 years